City of Box Elder
City Council Agenda
Tuesday, March 17, 2026
Tuesday, March 17, 2026
7:00 PM - City Council Chambers, 420 Villa Drive, 2nd Floor, Box Elder
If not attending the meeting in person, the City of Box Elder encourages written submission of public comments by email to: cityclerk@boxelder.us. All such written comments will be read aloud at the meeting during the public comment period. Please include your name and address in all written public comment submissions.
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1. CALL MEETING TO ORDER:
2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. APPROVE THE ORDER OF BUSINESS:
5. DECLARATION OF ANY POTENTIAL CONFLICTS-OF-INTEREST:
6. PUBLIC HEARING:
6.A Public Hearing - Vacation of the portion of the Berky Drive Right-of-Way between Lots 9R2A & 9R2B of City Center Subdivision
No action.
6.B Public Hearing - Rezone - Future Lots 1-14 of Block 9 and Lots 1 - 13 of Block 10 of Alpha Omega Subdivision
No Action.
7. PUBLIC COMMENT:
(3-minute time limit per speaker)
This is a time for the members of the public to address the Council. On any issue not on the agenda, action will not be taken at the meeting except by placement on the agenda by unanimous vote of the Council members present. If you want to comment during public comment, please click on the participants tab on the bottom of your screen, then select “raise hand” at the bottom right of the screen (or dial * 9 on your phone if you’ve called into the meeting). Staff will ask you to unmute and will then recognize you by name or phone number when it is your turn to speak. This will allow everyone to be heard in a timely manner.
8. AWARDS AND RECOGNITIONS:
8.A Proclamation: Purple Up! For Military Kids' Day & Month of the Military Child
Read into the record.
9. COUNCIL COMMITTEE REPORTS:
9.A Finance, Legal, and Public Safety Committee Meeting Report: March 3, 2026
Informational Only.
9.B Public Works and Planning and Zoning Committee Meeting Report: March 3, 2026
Informational Only.
10. CONSENT AGENDA:
Agenda items on the Consent Agenda are meant to be approved as a group with a single motion. Questions may be asked of any Consent Agenda items but may not be debated. Any Consent Agenda item may be removed from the Consent Agenda for separate action at the request of any Council Member or anyone present. All questions are to be directed to the Department Head.
10.A City Council Meeting Minutes: March 3, 2026
CC: Motion to approve the City Council meeting minutes from March 3, 2026, as presented.
10.B Claims List: March 17, 2026
CC: Motion to approve the March 17, 2026, Claims List as presented.
10.C Ordinance No. 778, an Ordinance Adding Article 26-IV Park Land Dedication to the City of Box Elder Municipal Code, Second Reading
CC: Motion to approve and adopt Ordinance No. 778 as presented on its Second and Final Reading
10.D Ordinance No. 784, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Lot 58A of Block 4, Freedom Estates Subdivision #2, Section 21, T2N, R9E, B.H.M., Box Elder, Pennington County, South Dakota, Second Reading
CC: Motion to approve and adopt Ordinance No. 784 as presented on its Second and Final Reading.
10.E Ordinance No. 785, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Lot 58B of Block 4, Freedom Estates Subdivision #2, Section 21, T2N, R9E, B.H.M., Box Elder, Pennington County, South Dakota, Second Reading
CC: Motion to approve and adopt Ordinance No. 785 as presented on its Second and Final Reading.
10.F Ordinance No. 788, an Ordinance Amending Chapter 14, Fire Prevention, Protection, and Control, The City of Box Elder Municipal Code, Second Reading
CC: Motion to approve and adopt Ordinance No. 788 as presented on its Second and Final Reading.
10.G Ordinance No. 789, an Ordinance Amending Chapter 8, Businesses, The City of Box Elder Municipal Code, Second Reading
CC: Motion to approve and adopt Ordinance No. 789 as presented on its Second and Final Reading.
10.H Resolution No. 26-14, a Resolution Authorizing Adoption of the Road Weight Limit Map
CC: Motion to approve Resolution No. 26-14 as presented.
10.I Resolution No. 26-15, a Resolution Approving and Adopting the Major Street Plan
CC: Motion to approve Resolution No. 26-15 as presented.
10.J Bid Award to J&J Asphalt Co. for Parking Lot Construction at Phelps Pond & Community Park
CC: Motion to award the Parking Lot Construction - Phelps Pond & Community Park Project to J&J Asphalt Co., as presented, in the amount of $121,946.00, and authorize the mayor to sign associated documentation.
10.K Bid Award to Great Plains Structures, LLC: Tank 6 Liner Repair
CC: Motion to award the Tank 6 Liner Repair to GREAT PLAINS STRUCTURES, LLC, as presented, in the amount of $153,192, and authorize the mayor to sign associated documentation.
10.L Minor Plat - Freedom Tracts Subdivision - Lot 1 and Drainage Lot-1, with the following conditions: 1) Development shall not occur on Drainage Lot-1 of Freedom Tracts Subdivision, unless the lot is combined with the adjacent parcel to meet minimum lot size requirements or a variance has been granted by the Board of Adjustment. 2) Correct the plat document per the City of Box Elder's requirements.
CC: Motion to approve the Minor Plat of Lot 1 and Drainage Lot-1 of Freedom Tracts Subdivision, Section 21, Township 2 North, Range 9 East, Black Hills Meridian, Box Elder, Pennington County, South Dakota with the following conditions: 1) Development shall not occur on Drainage Lot-1 of Freedom Tracts Subdivision, unless the lot is combined with the adjacent parcel to meet minimum lot size requirements or a variance has been granted by the Board of Adjustment. 2) Correct the plat document per the City of Box Elder's requirements.
10.M Sponsorship/Donation Application: Douglas School District, 2026 Election Cycle
FLPS: Motion to approve the Sponsorship/Donation Application from Douglas School District as presented, for their 2026 Election Cycle, and forward to a future City Council meeting with a recommendation of approval.
CC: Motion to approve the Sponsorship/Donation Application from Douglas School District as presented, for their 2026 Election Cycle.
10.N Sponsorship/Donation Application: Pennington County, 2026 Election Cycle
FLPS: Motion to approve the Sponsorship/Donation Application from Pennington County for June 2, June 23, and November 3, 2026, of their 2026 Election Cycle, and forward to a future City Council meeting with a recommendation of approval.
CC: Motion to approve the Sponsorship/Donation Application from Pennington County for June 2, June 23, and November 3, 2026, of their 2026 Election Cycle.
10.O Sponsorship/Donation Application: Meade County, 2026 Election Cycle
FLPS: Motion to approve the Sponsorship/Donation Application from Meade County for June 2, June 23, and November 3, 2026, of their 2026 Election Cycle, and forward to a future City Council meeting with a recommendation of approval.
CC: Motion to approve the Sponsorship/Donation Application from Meade County for June 2, June 23, and November 3, 2026, of their 2026 Election Cycle.
11. INFORMATIONAL ITEMS:
11.A Public Information Office Update
Informational Only.
11.B February 2026 Financial Reports
No action needed, Informational only.
11.C Staff Introduction: A’mya Dotson, Administrative Assistant for Engineering and PZ Director
No Action.
12. REPORTS FROM BOARDS AND/OR COMMISSIONS:
13. UNFINISHED BUSINESS:
13.A Revised Contract Agreement: Rapid City Police Department, Evidence Section - Forensics Lab Services
CC: Motion to approve the revised Contract Agreement with Rapid City Police Department, Evidence Section, as presented for Forensics Lab Services in the annual amount of $30,000, and authorize the mayor to sign associated documentation
**Going to City Council on the same night due to:
14. NEW BUSINESS:
14.A Ordinance No. 787, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Lots 1-14 of Block 9 and Lots 1-13 of Block 10 of Alpha Omega Subdivision (Formerly a Portion of Tract 1 of Alpha Omega Subdivision) In Section 25, T2N, R8E, B.H.M., Box Elder, Pennington County, South Dakota, First Reading
CC: Motion to approve Ordinance No. 787 as presented on its First Reading.
**Going to City Council on the same night due to:
14.B Resolution No. 26-13, a Resolution to Approve a Petition to Vacate the Entire Berky Drive Right-of-Way Lying Adjacent to Lots 9R2A and 9R2B of City Center Subdivision, Section 17, T2N, R9E, BHM, Box Elder, Pennington County, South Dakota
CC: Motion to approve Resolution No. 26-13 as presented.
** This item is requested to go to the same night's City Council meeting in tandem with the associated public hearing.
14.C Minor Plat - City Center Subdivision- Lot 92A-REV, Lot 9R2B-REV and Lot 9R2C-REV and Dedicated Public Right-of-way
CC: Motion to approve the Minor Plat of Lots 9R2A-REV and 9R2B-REV of City Center Subdivision with the following condition: 1) Correct the plat document per City of Box Elder requirements.
** This item is requested to go to the same night's City Council meeting in tandem with the associated public hearing and resolution.